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Circulation Policies/Borrow Items

You will find on this guide the borrowing policies for Books, DVDs, CDs

Circulation Policies at the University Library

Loan Periods

Policies for Students

The General collection circulation (Non Reserve materials)

Materials Item numbers Loan Period Fines/Day
Books Unlimited 21 days 0.20
DVDs Unlimited 2 days 1
CDs Unlimited 21 days 0.20
Technology Equipment
(Laptops, Phone and laptop Chargers,
Headphones, DVD Players)
1 of each at the same time 3 hours ---


Reserve materials circulation

Material Item numbers Loan Periods Fines/hour
Books 1 2 hours 1
DVDs 1 2 hours €1
Articles 1 2 hours


Overnight Loans For Reserve Materials:

You can check out two hours before closing: 2 items (mixture of reserved books, films, or articles). Those items must be returned the first hour the next day that the AUP Library is open.


Special Loans Policies for all borrowers, including staff and Faculty

Materials that has been recalled Fines
Books that are Overdue 1/day
DVDs €5/day
Reserve Items (Books, articles and DVDs) €5/hours



Renewal policies:

  • Books may be renewed as needed within a single semester (if book has not been recalled by another library user).
  • Overdue books cannot be renewed and books cannot be renewed if ANY of your books are overdue.
  • Books cannot be renewed by telephone, but should be brought to the Navigation Desk for renewal or renewed online (see below).
  • For renewals by email, send the request to Include name, patron barcode, barcodes of items to be renewed. An e-mail confirmation will be sent if the item was renewed or an e-mail response explaining why items cannot be renewed. 
Materials Renewal loan periods Number of Renewals
Books and CDs 21 days 4 times
DVDs 2 days 2 times
Books on reserve

2 hours

You must come to the Navigation desk
DVDs on reserve 3 hours Once
You must come to the Navigation desk
Technology Equipments 3 hours Once
You must come to the Navigation desk

Renewals may be done online: 

  1. Go to the Library Catalog and click on Login at top right
  2. Click on the 'My Account' Tab at the top
  3. Llook at 'Items on Loan' 
  4. Tag the item(s) you want to renew 
  5. Click on the 'Renew Items' button 
  6. Check that each item was renewed (scroll down) and not rejected 
  7. Usually there will be a reason listed if something wasn't renewed and it will need to be brought back to the library

When you may NOT renew online: 

  • You have overdue items 
  • Your card has not been activated 
  • You have fines of over 3 Euros 
  • Another patron has requested the item 

Returning items

  • Due-dates are not stamped in books; borrowers are responsible for verifying their patron records online. In the online catalog, go to any of the search screens and simply click on the "patron" button or the "login" button , enter AUPID information.
  • Books must be returned to the Navigation Desk.
  • Books should be returned by the date due in order to avoid overdue fines.
  • Overdue books block further loans.

Lost Items

Lost or damaged items should be reported immediately to the Navigation Desk in order to suspend overdue fines:

  • Replacement cost for Books €40 (the library will not accept a copy you purchase as the replacement)
  • Replacement cost for Films and CDs are the actual replacement cost of the Film or CD with License (the library will not accept a copy you purchase as the replacement)
  • Replacement cost for Technology Equipment is the actual replacement cost of the Equipment + processing fee.

The flat fee includes a billing/processing fee of 16 Euros. This billing/processing fee is not reimbursed when a billed book is returned.
Students who have been billed for lost or unreturned materials may return those items before the end of the following semester and receive a partial reimbursement (Corresponding to the amount billed minus 16 euros). NO reimbursements will be made after that deadline.

Important: Grades and transcripts are blocked until lost book fees are paid in full.