Finding and Placing Reserves

This guide describes how Faculty can place reserves for their classes

Need help?

Please address any questions or problems you may have to Iulia Lupu, who is in charge of Reserves at or EXT. 815.

General Policies

Multiple copies 
Only one copy of a title is placed on reserve. If more than one is needed, and if the library has more than one copy, please specify this fact on the form under the call number (example: 2 copies).

Length of Reserve Status 
Materials are placed on Reserve for a single semester and are automatically de-reserved after the final exams. If you wish materials to remain on Reserve for more than one semester, please indicate this next to 'semester' on the form.

What are Reserves?

  • Reserve status can be provided for materials that the entire class will be required to read but which are not available for purchase at the American University of Paris Bookstore. ONLY REQUIRED READINGS SHOULD BE PLACED ON RESERVE.
  • Reserve materials cannot be borrowed under the same conditions as other library materials. Their use is limited to the Quai d'Orsay Learning Commons building areas and a two-hour loan period, except in certain cases (three hours for films), when they can be checked out for a single overnight loan during hours the University Library is closed. The fine for overdue Reserve materials is 1 Euro per hour or portion thereof (more for films or if recalled).

How to Locate and Check Out Reserves?

  • To locate items, perform a search in the library's online catalog and click the tab marked Course Reserve then search under the professor's name or course number.
  • Verify that the item is available, and submit request to the Navigation Desk, giving the item's call number, and your valid AUP NetID card. Your ID card will be kept until you return the items you are using.

How to Put Items on Reserve (for Faculty)

Search the Library catalog and find the items to place on reserves. Send the list to Iulia Lupu who is in charge of Reserves at E-mail: (or at EXT. 815)  or Isabelle Dupuy (Ext. 554) for further information.

Deadlines are set each semester for submitting recommendations for library acquisitions and reserve requests for courses offered the following semester.  Timely Processing of Requests Cannot be Guaranteed Past These Deadlines.

Professor's personal copies can sometimes be put on Reserve when the Library does not have, or has not yet received, specific materials. These are not loaned overnight.

Please verify the author's full name, the complete title, and the entire call number of each item requested. Please check also that requested materials are currently available; if materials are in circulation at the time the request arrives, there may be a delay in processing.

Professors are notified in writing when materials are processed and available. Please do not tell your students something is on reserve until you have received a written confirmation from the Library. Please remember that the reserve requests require a MINIMUM of five working days before being available to your students.

Reserve Loan Policies

Number of loans  -- Normally, you can consult one reserve item at a time during the day and two items overnight. We do allow two items of different mediums during the day (i.e., one film and one book, one book and one article, one book and one CD set, NOT two books, NOT two films).

Loan period -- Two hours during the day, and three hours for films.

Overnight loans -- Some reserve materials can be checked out overnight; checkout for overnight loans starts two hours before closing. Patrons may sign up for overnight loans 24 hours in advance.

Returning overnight loans -- Reserve materials borrowed overnight are due within the first hour the next day that the University Library is open. 

Fines -- Fines for reserve materials: 1 Euro per hour, or fraction thereof for each item not returned by the due time.


See 'Use of the Academic Film Collection' for special  fines and restrictions on loans of films